Looking for Better Ways to Manage your Time!

One of the challenges I often hear inside of coaching conversations is ‘how do I fit it all in?’ They are looking for better ways to manage their time.

Time management challenges often arise when you:

  • Over commit yourself to take actions in an underestimated time frame and with an unrealistic ‘to do list’.
  • Say ‘yes’ to everyone and everything, not wanting to let people down.
  • Do not take time out for yourself, feelings of guilt if you do have 5 minutes to spare.

There is no such thing as time management because no one can manage time. What you can manage is the choice of actions you take during your day. This is the distinction between time management and self-management.

When you manage what is most important to you, based on your values first, this will always give you space, time and energy to achieve the other important things to you.

The three most common areas we let go of when the ‘busy cycle’ appears are

  1. Exercise
  2. Quality time with loved ones
  3. Time-out for self

Imagine if you looked after all these first as a priority. Think how great you would feel with more energy and focus to take care of new habits you would like to create. I notice that whenever the higher percentage of my focus is on my business projects, my exercise routine gets pushed to one side. As soon as I become conscious about this and start to pick up the exercise routine, my business projects become more creative, with a natural flow about them.

With this awareness of what it brings me, I make sure that I maintain an exercise routine that suits me, my schedule, quality time with loved ones and make time for my self-care. I am a much better person to be around when I do this and life seems to flow with ease.

The 3 Steps to Self Management: Breaking it down

  • Personal Foundations
  • Business Foundations
  • Time Out for Self

Planning your time is often a combination of tasks scheduled in your diary and a to-do list for you to get around to when you have spare time. The more you can schedule the most important things, as well as your daily tasks, into your diary, with a time and date set against each one, the more likely it is that you’ll achieve them.

A big tip is to leave plenty of white space scheduled in your diary, to manage the unexpected, or things you may have forgotten about in your day. This is normally a challenge for most people, as you are trying to fit so much into your day and invariably wonder how you can ever leave ‘white space’ in between scheduling.

“My challenge to you is to ‘give it a go’ for at least 30 days
and notice what happens. Do the important things first aligning
your actions with your vision and values.”

Every Friday afternoon I sit down with my weekly schedule list and place every activity into my diary against an allocated time. This also includes the inspired action steps for my committed goals. Create your own self-management plan by filling out the weekly schedule below, using the 3 breakdown steps.

Personal Foundations covers all areas that are important to you for developing a healthy and happy foundation, e.g. quality time in relationships, exercise, shopping, family time etc.

Business Foundations covers all roles and responsibilities, required to be completed on a weekly and monthly basis, e.g. weekly meetings, accounts, client contact calls etc.

Time Out for Self covers what is important to you based on personal development and time-out for yourself to recharge your batteries, e.g. reading personal and professional development books, meditation, journal writing etc.

Coaching Challenge

Write down where you are currently spending your time. Then make a list of the things you always say you would like to be doing that you don’t get around to. It could be something that you have always wanted to Be, Do or Have, e.g. learn to dance, more time with family, socialise with friends, begin a sustainable exercise program you enjoy.

Fill out your weekly schedule, including all the areas in your life where you spend your time and what you would like to spend more time doing. Then place these in your diary with an allocated time and date. All you need to do is follow your diary knowing that every action you take is in direct alignment with your vision and values.

Remember to leave plenty of white space for creativity and spontaneity.

If you are looking for a professional coach as your sounding board to clarify your direction and partner you in realizing your vision and goals faster than what you would on your own, contact me to discuss your requirements http://annettestanton.com/contact/

Foundational Success: Developing Clarity and Focus

Did you know that you will already have foundational systems in your everyday life that are working for you! The difference in growing upon your foundational success is whether you are conscious of the systems you do have that are working for you. Or are you living every moment unconsciously reacting to circumstances always looking at what is not working for you?

Systems that Work give you Clarity and Focus

Foundational Success is the rock-solid personal and professional systems you put in place so you have something solid to build on each and every day. Especially whenever challenges come your way, if you have your foundation set up in your whole life, then you will have a high emotional intelligence. When you have a high emotional intelligence you will stop reacting to life’s challenges and in that moment be calm enough to consciously choose your response.

Yes, you will be able to respond without reacting to the situation in front of you. Reactions to life’s challenges causes major stress and the see-saw feeling. Every action you take is a part of a system you have set up whether it be conscious or unconscious.

Start to become conscious about the systems that are already working for you and then take a look at the actions you are sporadically taking because of reactional thinking. Then decide whether there is a better way of implementing the action and if it needs to be a repetitive system for your success.

In a nutshell, it is about knowing and living your standards (the things you will and won’t accept of yourself) combined with clear boundaries (the things you will and won’t accept of others) and having the courage to continually communicate these coming from love and respect for yourself and others.

Some of the many things that set you up for reactional thinking are:

  • Not setting up your day with priority actions and doing the important things first.
  • Not placing suitable time scheduling around your priorities.
  • Not living your own standards – being everything to everybody.
  • Getting into the habit of over-promising and under-delivering.
  • Holding back on clear communication – ‘playing the guessing and assuming game’.
  • Saying ‘Yes’ when you really want to say ‘No’.
  • Not setting clear defined boundaries coming from love and respect for yourself and others.
  • Not making quality time to chill out and be with your family and loved ones.
  • Not making time to do something for yourself each day that brings you joy, fun and lightness.
  • Not having a clear vision and being disorganized.
  • Living and working amongst the clutter.

Here is a simple equation to remember for Foundational Success:

Foundational Success: Developing Clarity & Success

High Emotional Intelligence for Next Level Success

Did you know that you will already have foundational systems in your everyday life that are working for you? The difference in growing upon your foundational success is whether you are conscious about the systems you do have that are working for you. Or are you living every moment unconsciously reacting to circumstances always looking at what is not working for you?

Foundational Success is the rock solid personal and professional systems you put in place so you have something solid to build on each and every day. Especially whenever challenges come your way, if you have your foundation set up in your whole life, then you will have a high emotional intelligence. When you have a high emotional intelligence you will stop reacting to life’s challenges and in that moment be calm enough to consciously choose your response.

Yes, you will be able to respond without reacting to the situation in front of you. Reactions to life’s challenges causes major stress and the seesaw feeling. Every action you take is a part of a system you have set up whether it be conscious or unconscious.

Start to become conscious about the systems that are already working for you and then take a look at the actions you are sporadically taking because of reactional thinking. Then decide whether there is a better way of implementing the action and if it needs to be a repetitive system for your success. In a nutshell, it is about knowing and living your standards (the things you will and won’t accept of yourself) combined with clear boundaries (the things you will and won’t accept of others) and having the courage to continually communicate these coming from love and respect for yourself and others.

Some of the many things that set you up for reactional thinking are:

  • Not setting up your day with priority actions and doing the important things first.
  • Not placing suitable time scheduling around your priorities.
  • Not living your own standards – being everything to everybody.
  • Getting into the habit of overpromising and under-delivering.
  • Holding back on clear communication – ‘playing the guessing and assuming game’.
  • Saying ‘Yes’ when you really want to say ‘No’.
  • Not setting clear defined boundaries coming from love and respect for yourself and others.
  • Not making quality time to chill out and be with your family and loved ones.
  • Not making time to do something for yourself each day that brings you joy, fun and lightness.
  • Not having a clear vision and being disorganised.
  • Living and working amongst clutter.

Here is a simple equation to remember for next level success with high emotional intelligence.

High Emotional Intelligence for Next Level Success

To capitalise on your resources, it is paramount to have high emotional intelligence. If not, then you may be sabotaging your next level success no matter how much work you put in on the outside. Begin to take stock by becoming consciously aware of your own reactions because they are an indication that you are not living your standards and you may be crossing your own boundaries and allowing others to cross them.

If your next level success is stagnant and you find yourself not standing on solid foundations with high emotional intelligence, contact me today for an introductory coaching conversation. www.annettestanton.com/contact/

Once you have read the article, leave a comment and let me know…

What’s the single most important action you can take right now towards building strong foundations with high emotional intelligence?

If you know of a leader or an emerging leader who is not playing a bigger a strong game through the power of high emotional intelligence, please share this article.

Close the Gap to Living your Vision

Closing the gap between where you are now in life and where you want to be can be challenging. I remember feeling frustrated at times about the size of the gap and wanting changes to happen ‘yesterday’! We tend to forget about the importance of developing a foundation for our new and expansive vision to build on. I often had the feeling of either spinning my wheels and going nowhere fast or feeling I was on a roller coaster, one minute up and the next minute down.

I knew logically how important it was for a building to be secure, with a strong foundation below the surface, so the building can withstand the forces of nature. Yet, even though I knew this, I had never experienced what having a solid foundation felt or looked like until I started taking the consistent steps I needed to take. I just kept moving onto the next project, the next vision, the next goal etc.

Then I hit rock bottom…everything changed all of a sudden…

Going through an emotional divorce, my health suffered and my business flat-lined.  Facing the challenge of starting all over again, I began to do the things that were important to me first and giving myself plenty of space for clarity to explore ‘where to from here’. This was different from my usual pattern, to push on regardless – I knew how to do that so well!

Hitting rock bottom or going through a challenging time can be really tough. The last thing you want is to be in this position. I certainly didn’t! But I knew that the old way of doing things was not working for me at this stage in my personal and professional life.

I decided to tune into my heart and not let logic and rationale run my life. This was so foreign and pretty scary at the time, but I persisted and allowed myself to feel this different way of being. In a short period of time, I transformed my personal and professional life for the better, which I would never have achieved if I kept doing it the same old way.

As time went by and I consistently took actions that made my heart sing, I noticed how I started to get out of my head and listen to the guidance of my heart. Yes, I began to become my own best friend and to feel rock solid about which I was and what I wanted in my life, in a way I never had before.

The most miraculous experience for me was the realisation that while I had a strong foundation in my sporting life, I had never truly had a foundation in my personal or professional life. I was so excited because I finally felt I had something to build on, something which would never leave me because I was standing on solid ground.

Wow! What a fantastic experience this now is in my life, as I can manage challenges that come my way with much more flow and ease. No more roller coasters in my life – I know what I prefer! This applies to all areas of life. Develop a foundation, and you will experience a calm inner strength to face the daily challenges because you have something solid to stand on that will not waiver.

Build strong foundations

Building Strong Foundations

I remember when I started my first business as a personal trainer and coach in 1994, how excited I was because I had a vision of helping people bring out their best physically, emotionally and spiritually. I ran my business on sheer passion, based on this compelling vision. As the years went by, the excitement of my passion and vision started to dim – and I felt exhausted.

The turning point for me was when I became aware that while I was very good at helping people with their own personal health, fitness and ways to balance their life, the last thing I focussed on was doing it for myself.

There were two missing links for me. Firstly, I did not do the key things needed for my health, fitness and balance. Secondly, I did not have my business systems set strongly in place as my foundation for the business. Remember the story of the plumber who is very good at fixing everyone else’s leaky taps, but never makes time to fix his own leaky taps at home? Sound familiar to you? It is important to have a foundation in every area of your life for you to have a fulfilling and sustainable life. If you have a leaky tap in one area, it will affect the other areas.

I started to write down where I was spending my time and those areas I wanted to make time for. As I became more aware of where I wasted time and the areas I truly felt inspired, this was how the 5 pillars to life success came about for me to which I live by each day. I needed a simple formula that would support me in expressing my whole self.

The 5 Pillars to Life Success

  • Personal
  • Career/Business
  • Wellness
  • Self-Leadership
  • Financial

Take a look at the 5 pillars in your life and see how your foundation is set up. Are you standing on solid ground or are there areas you would like to focus on building up?

Start building your strong foundations and make sure you close the gap from where you are today to living your vision with clarity. I have created a Free-Flow Zone Assessment that will support you in cleaning up your life and build strong foundations.

Click on the resource link and scroll down to the Free-Flow Zone Assessment and give yourself a score out of 100. Let me know how you go.

Resources

Maximise Productivity with Your Success Cycle

Are you living in the ‘full on’ or ‘not at all’ cycle?

How often do you find yourself wasting heaps of your precious time, procrastinating over something you know will propel you forward?

Are you waiting for the extra time to appear, before you start to take action in a big way?

Yes, you may have heard it all before as to the best ways to stop procrastination in order to increase productivity. With the simplest way being to decide what you want to do and take action.

Sounds easy, doesn’t it! Yet, you may be asking yourself why don’t I ‘just do it’ – like the Nike slogan says?

Good question!

If it is as easy as it sounds, then we would all be doing it well, wouldn’t we!

I want to tell you that you are not alone with this very subject often being brought up for discussion inside my coaching conversations behind closed doors.

The real challenge is not fully in the decision-making or the action taking, it is mostly in the timing to maximise effort for greater effectiveness.

To take yourself to the next level of success with sustainable energy and strong foundations, it is important to know what Your Success Cycle is.

Let’s take away the ‘full on’ or ‘not at all’ syndrome from your life. We all have cycles in life. The problems is that we always tend to make ourselves wrong whenever we are not in a certain cycle like being ‘full on’ about something. What I learnt when I played sport at a national level was that I had to listen to my body energy cycle when training for an event. The cycle was low, moderate and high depending on pre-season, mid-season or post-season. This is a great analogy that we all can take on for sustainability in our own life and business choices.

Have you noticed at times there is something that needs to be done and you really do not feel like doing it, that when you get started slowly into it – how all of a sudden you find yourself really into it and actually enjoying what you are doing? This is because you are in the moment (out of your head) staying focussed on what you are doing.

You will not enjoy doing things when you are thinking about everything else that has to be done as this causes pressure and overwhelm on yourself. This is also one of the main reasons why we do not start something we know needs to be done or we really want to do because we are too busy complaining inside about everything else instead of focussing on one thing at a time.

Whenever you move your body you are shifting your own energy levels and also your own way of thinking in the moment. Using the analogy of sport and any form of exercise – generally, there is a warm-up phase that is required which not only prepares your body for exercise, it also prepares your mind. This happens through movement.

When I was a personal trainer, I would always ask my client this one crucial question “On a scale of 1-10 how does your body feel in energy levels right now?” They would normally answer something like…”Well I have had a hard day at work and I am feeling about a 5 out of 10″… my response was always – “Great! Let’s work a 5 out of 10 in your warm up – choose which cardio equipment you want to work on?” This is a very different approach to the old school way of pushing and driving yourself, which is what I use to do in my earlier training days and this would totally exhaust me by the end of the season.

So looking back, and changing my way of doing things, as I got older and wiser, I always found this was more of a sustainable approach. It certainly took away the mindset with people thinking that doing exercise meant hard work. It is only hard work when you push yourself into it from the start having a high expectation on how you should be (yes should be) doing things instead of listening to what your body is telling you first in order to allow your mindset to catch up and enjoy the process.

My client would always be concerned when I would say to them to work a 5 out of 10 because they would respond by saying that they are paying me to push them. Hmm! Interesting isn’t it – because they have been pushing themselves in their own minds and physically for years and where did it get them.

You need the mind to be working in unison with your body; otherwise, you will not get the desired results with ease. You will forever feel like you are pushing and putting out the heaps of energy with little result to show for it.

As soon as the client started working a 5 out of 10 on their selected cardio equipment, after 5 minutes I would ask them. “Now how do you feel out of 10?” “About a 7 out of 10” they would answer. “Great, keep going and let me know when you feel like an 8 out of 10.” As soon as they responded with an 8 out of 10, this was the time I knew their body and their mind was totally present and working in unison ready for maximum performance in their zone.

Maximise Productivity with Your Success Cycle

I’ll never forget the day when I had an insightful moment recognising that this same cycle also applies to all areas of life. I began practising consciously connecting all aspects of this mind and body connection into my professional and personal life.

Everything changed for the better. I noticed how I instantly became much more present when I was at home with my husband connecting with him after work instead of staying inside my busy head thinking of everything else that had to be done. I noticed myself connecting more to my gut feelings when making business decisions instead of listening to my head saying ‘you really should do this or that’. I noticed more of a flow inside my appointments set up for the day without the stress of racing from one appointment to another.

Life became an instant balance for me with peace of mind knowing that I had plenty of time to do the important things in my life.

This is what is known as body-mind-soul connection. Are you connected wit your body-mind-soul or are you pushing through your day feeling exhausted with no time to scratch yourself?

Consciousness is the key to real success in your professional and personal life. With conscious awareness, you will know the exact timing of what action is required to maximise your efforts. By practising this each day, you will gain greater insight into Your Success Cycle knowing this is what works best for you.

High achievers are often in a rush to get the results without setting up strong foundations.

I cannot tell you how often I hear clients say to me, “I just want to get back to basics.”

Never underestimate the basics. Strong foundations are made up of the basics.

It is always the basic everyday steps, which creates extraordinary results with momentum.

Persist and be patient with yourself. Keep on doing the important things being committed to Your Success Cycle with body-mind-soul connection.

5 Tips to Creating Strong Foundations:

1. Set up your Day to Win the Night Before

Diarise your priority actions inside realistic time frames. Make sure you have plenty of white spaces for yourself to expand on any new opportunities coming in.

2. Observe Yourself and Your Feelings (Ask this 1 Vital Question)

When you look at your next day’s schedule (the night before) – Ask yourself…

“Do I feel free, excited and accomplished when looking at my day set up for tomorrow?”

Yes it is possible to set your day up like this…I know because I will not step into my day without feeling this way first.

If you do not feel free, excited and accomplished about the day you are setting up, then I strongly suggest you cancel, change, re-arrange, add…whatever you need to do to adjust this. Stay inside Your Success Cycle.

3. Make Time for Yourself every day

One of the main reasons people feel overwhelmed about their day is because they do not make time to do the important things for themselves. Make this a PRIORITY.

4. Visualise your Ideal Day

When putting your head on the pillow at night, as you close your eyes, visualise your ideal day seeing yourself flowing through your day attracting ideal clients, inspiring your team, communicating with confidence, plenty of time for exercise, spending time with your family etc. Then gently nod off to sleep.

5. Notice your First Thoughts in the Morning

Are your first thoughts in the morning positive or negative? Notice whatever they are as this will be the theme for the day unless you take control of your thoughts and change them. Begin to be grateful from your heart for everything you have today in your life. Begin your day with the most powerful words in the universe “Thank You” and keep saying Thank You until you notice your energy shift into a natural flow of enthusiasm and excitement about your day.

Annette Stanton

“I see a world where leaders are being called to step up and out - to lead from their authentic self with greater connection.

My mission is to activate revolutionary leadership across the globe where leaders are living their highest vision and purposeful mission every day.”

Contact Annette
  • +61 8 9437 4820
  • annette@annettestanton.com